Our current session fees are set at £5.00 per hour
A funded place is free of charge, however, we do ask for a voluntary fee for these chargeable extras:
· meals and snacks consumed by the child (25p per day a child is registered to attend)
· extra optional activities such as events, celebrations, specialist tuition or other activities that are not directly related or necessary for the effective delivery of the Early Years Foundation Stage (EYFS) statutory framework (50p per day a child is registered to attend)
Government Funding for all 3 and 4 year olds
From the term after your child's 3rd birthday they are entitled to up to 15 hours of government funding per week up to a maximum amount of hours per term (this is different each term depending on how many days there are in the term).
Just before the beginning of each term you will receive a parent claim form which will need to be completed fully and returned back to the setting before the nominated headcount date.
Just before the beginning of each term you will receive a parent claim form which will need to be completed fully and returned back to the setting before the nominated headcount date.
30 hours funding for some children from the term after they turn 9 months
From September 2025 some children are entitled for up to 30 hours funding from the term after they turn 9 months.
From September 2025 some children are entitled for up to 30 hours funding from the term after they turn 9 months.
Government funding for disadvantaged 2 year olds
We are now registered to accept funding for some 2 year olds, to be eligible for this you will need to meet certain criteria set out by the government and local council.
Finding out what funding you are entitled to....
To find out if you are eligible for 2 year old funding or for the 30 hour funding please visit https://www.childcarechoices.gov.uk/
If you have any questions, just ask
To find out if you are eligible for 2 year old funding or for the 30 hour funding please visit https://www.childcarechoices.gov.uk/
If you have any questions, just ask
Childcare vouchers
We currently accept childcare vouchers from Busy Bees, Sodexo and Computershare. If your workplace uses different vouchers to those listed, then if you give us the details we can register to accept those too.
We currently accept childcare vouchers from Busy Bees, Sodexo and Computershare. If your workplace uses different vouchers to those listed, then if you give us the details we can register to accept those too.
Charging policy
Roydon Early Years is a non-profit making organisation. We recognise the pressures of funding small children and so fees are kept to a minimum. Government funding of 15 hours per week is available for all children from the start of the term after their 3rd birthday. Up to 30 hours of funding is available to some children from the start of the term after they turn 9 months old. Parents are responsible for gaining an eligibility code and we must receive this before the start of the term that the funding starts from. We are open for a total of 31.25 hours and 30 of these can be covered by the funding if required – between the hours of 8.45am and 3pm. Information can be found here https://www.childcarechoices.gov.uk/
Funded hours can be claimed –
Mon – max hours = 6.25
Tues – max hours = 6.25
Wed – max hours = 6.25
Thur – max hours = 6.25
Fri – max hours = 6.25
For any child receiving care beyond this allocation charges will incur, payment will be expected even if your child is off sick, or you are on holiday. Full payment will also be expected if less than 4 weeks notice to leave is given. Government funding is intended to cover the cost to deliver 15 or 30 hours a week of free, high quality, flexible childcare only. It is not intended to cover the cost of meals, consumables, additional hours or additional services. Additional hours - between 8.45am and 3pm - and services will be charged at the current hourly rate (£5 from September 2024) where hours are not funded as Early Education by the Local Authority. Fees will be reviewed during the Easter term, and notice will be given. Any increase will be implemented from September. Charges for additional services such as trips will be agreed in advance with families.
A funded place is free of charge, however, we do ask for a voluntary fee for these chargeable extras:
· meals and snacks consumed by the child (25p per day a child is registered to attend)
· extra optional activities such as events, celebrations, specialist tuition or other activities that are not directly related or necessary for the effective delivery of the Early Years Foundation Stage (EYFS) statutory framework (50p per day a child is registered to attend)
You will be given a list of consumables payment options when your child registers with us.
Funding and session fees purely cover the childcare element for your child (including staff wages, training etc), The consumables charges go towards covering everything that session fees and/or funding does not cover - such as snack, Tapestry fees, party entertainment, end of term gifts, treats when we go out – for example, ice lollies or snack from the garage when we visit the park etc.
The free entitlements will be delivered consistently so that all children accessing any of the free entitlements will receive the same quality and access to provision, regardless of whether they opt to pay for optional hours, services, meals or consumables. The following additional charges will be applied – Late payment of fees: £5
If you have any concerns or complaints regarding funding, please direct these to the setting in the first instance, if they cannot be appeased this way, please get in touch with the funding team via [email protected]
A registration fee, and retainer are not charged and the entitlement is offered free. Parents will not be charged a “top-up” fee to recoup the difference between the amount received from the Local Authority and the current hourly rate.
All families will be issued an invoice at the beginning of each term unless the balance equals zero. The invoice will be itemised to provide clear and transparent information concerning the charges as agreed in the parent contract/registration form. It will allow parents/carers to see that the entitlement is received completely free of charge and understand additional fees that have been applied and detailed receipts will be issued for all cash and online payments.
As part of the registration process, parents/carers will be required to provide documentation to evidence their child’s date of birth. This is to confirm they have reached the eligible age for the free entitlements; copies will not be kept by us but they may be required again at a later date.
Early Education is offered within the national parameters –
· no session to be longer than 10 hours
· no minimum session length (subject to the requirements of registration on the Ofsted Early Years Register)
· not before 6.00am or after 8.00pm
· a maximum of two sites in a single day
The Admission Policy is issued to all families as part of the registration process. It is also available via our website: http://roydonearlyyears.weebly.com/index.html hard copies are available to borrow and any policies can be emailed to you upon request.
We will work with parents to ensure that as far as possible the hours/sessions that can be taken as free provision are convenient for parents’ working hours.
Early Education is offered to families 38 weeks of the year. The funded hours can be claimed up to 30 hours per week Monday-Friday between 8.45am and 3pm
Please refer to the SEND/Inclusion Policy concerning the SEND support on offer to children and how we support families to choose the right setting for their child with SEND.
We aim to identify all children that may attract any additional funding such as EYPP, DAF, SEND Inclusion Fund and any locally available funding streams with a view to submit a claim/application to support and improve their outcomes.
Our Complaints Policy is issued to all families as part of the registration process. It is also available via our website: http://roydonearlyyears.weebly.com/index.html hard copies are available to borrow and any policies can be emailed to you upon request. Where parents/carers are not satisfied that their child is receiving the free entitlement in the correct way, a complaint can be submitted directly to Tammy.
(Policy updated Jul 2025)
Funded hours can be claimed –
Mon – max hours = 6.25
Tues – max hours = 6.25
Wed – max hours = 6.25
Thur – max hours = 6.25
Fri – max hours = 6.25
For any child receiving care beyond this allocation charges will incur, payment will be expected even if your child is off sick, or you are on holiday. Full payment will also be expected if less than 4 weeks notice to leave is given. Government funding is intended to cover the cost to deliver 15 or 30 hours a week of free, high quality, flexible childcare only. It is not intended to cover the cost of meals, consumables, additional hours or additional services. Additional hours - between 8.45am and 3pm - and services will be charged at the current hourly rate (£5 from September 2024) where hours are not funded as Early Education by the Local Authority. Fees will be reviewed during the Easter term, and notice will be given. Any increase will be implemented from September. Charges for additional services such as trips will be agreed in advance with families.
A funded place is free of charge, however, we do ask for a voluntary fee for these chargeable extras:
· meals and snacks consumed by the child (25p per day a child is registered to attend)
· extra optional activities such as events, celebrations, specialist tuition or other activities that are not directly related or necessary for the effective delivery of the Early Years Foundation Stage (EYFS) statutory framework (50p per day a child is registered to attend)
You will be given a list of consumables payment options when your child registers with us.
Funding and session fees purely cover the childcare element for your child (including staff wages, training etc), The consumables charges go towards covering everything that session fees and/or funding does not cover - such as snack, Tapestry fees, party entertainment, end of term gifts, treats when we go out – for example, ice lollies or snack from the garage when we visit the park etc.
The free entitlements will be delivered consistently so that all children accessing any of the free entitlements will receive the same quality and access to provision, regardless of whether they opt to pay for optional hours, services, meals or consumables. The following additional charges will be applied – Late payment of fees: £5
If you have any concerns or complaints regarding funding, please direct these to the setting in the first instance, if they cannot be appeased this way, please get in touch with the funding team via [email protected]
A registration fee, and retainer are not charged and the entitlement is offered free. Parents will not be charged a “top-up” fee to recoup the difference between the amount received from the Local Authority and the current hourly rate.
All families will be issued an invoice at the beginning of each term unless the balance equals zero. The invoice will be itemised to provide clear and transparent information concerning the charges as agreed in the parent contract/registration form. It will allow parents/carers to see that the entitlement is received completely free of charge and understand additional fees that have been applied and detailed receipts will be issued for all cash and online payments.
As part of the registration process, parents/carers will be required to provide documentation to evidence their child’s date of birth. This is to confirm they have reached the eligible age for the free entitlements; copies will not be kept by us but they may be required again at a later date.
Early Education is offered within the national parameters –
· no session to be longer than 10 hours
· no minimum session length (subject to the requirements of registration on the Ofsted Early Years Register)
· not before 6.00am or after 8.00pm
· a maximum of two sites in a single day
The Admission Policy is issued to all families as part of the registration process. It is also available via our website: http://roydonearlyyears.weebly.com/index.html hard copies are available to borrow and any policies can be emailed to you upon request.
We will work with parents to ensure that as far as possible the hours/sessions that can be taken as free provision are convenient for parents’ working hours.
Early Education is offered to families 38 weeks of the year. The funded hours can be claimed up to 30 hours per week Monday-Friday between 8.45am and 3pm
Please refer to the SEND/Inclusion Policy concerning the SEND support on offer to children and how we support families to choose the right setting for their child with SEND.
We aim to identify all children that may attract any additional funding such as EYPP, DAF, SEND Inclusion Fund and any locally available funding streams with a view to submit a claim/application to support and improve their outcomes.
Our Complaints Policy is issued to all families as part of the registration process. It is also available via our website: http://roydonearlyyears.weebly.com/index.html hard copies are available to borrow and any policies can be emailed to you upon request. Where parents/carers are not satisfied that their child is receiving the free entitlement in the correct way, a complaint can be submitted directly to Tammy.
- Fees are payable at the beginning of each half term and should be paid within 14 days.
- If you are unable to pay in full, it is possible for fees to be paid weekly. Parents should let Tammy or Jo know at the beginning of term if they wish to pay weekly.
- Fees may be waived in exceptional circumstances such as long-term illness or bereavement.
- Fees will not be refunded to children who leave the setting during the term.
- Funded children need to fill in a declaration form giving their personal details and ratio of funded sessions between different providers
- Parents will be charged the usual hourly rate for any hours taken over the allocated 15/30 hours per week
- Parents are requested to give 4 weeks’ notice for their child to leave the setting, if this notice is not given then fees and funding will not be refunded for this time.
- Payment of fees cannot be carried forward into the next half-term
- The late payment of fees will incur a £5 penalty if parents do not let staff know of their payment methods
(Policy updated Jul 2025)
